First steps

Your onboarding checklist, grouped by phase of the semester. Use the role switcher above to highlight the steps that apply to you.

Steps marked with a role tag apply only to that role. Everything else applies to all new faculty and teaching assistants.

Before the semester

Confirm course, dates, and times with your co-chair.
AdjunctsRead your intent/welcome letter and the CIIS Adjunct Handbook.
Core facultyRead the ICP Student Handbook and CIIS Faculty Handbook.
Read the ICP syllabus template and review sample syllabi for your courses (SharePoint syllabi folder).
Sign your contract.
Complete ICP faculty orientation and watch for CIIS new faculty orientation invitations.
Begin syllabus preparation — choose required texts.
Sign your I-9 and upload required documents.
Complete Paychex Flex payroll paperwork.
Activate (or confirm activation of) your CIIS email address.
Upload book adoptions or your course reader to Akademos.
Put required texts on reserve in the library and/or on Canvas.
Familiarize yourself with Colleague/Ellucian.
Familiarize yourself with Paychex and confirm bank and payment preferences.
Complete the Canvas tutorial if needed.
Complete FERPA training (required annually).
Complete sexual harassment training (required every 2 years).
Finalize your course syllabus and send it to your co-chairs and program coordinator.
Set up your courses in Canvas.
Publish your courses on Canvas.
Send a welcome message and first assignments to students at least 2 to 6 weeks before the semester.

AdjunctsComplete timesheets bimonthly.
Grade and provide feedback on student assignments within 3 weeks.
Check your CIIS email regularly — core faculty daily; adjuncts at least 3 times per week.
Respond to all student emails promptly.
Use your CIIS email for all university correspondence — do not use your personal email.
Contact the appropriate co-chair promptly if student issues arise, or if you have an illness or emergency.

Complete clinical evaluation forms (links sent by email near the end of semester).
Submit all grades and written feedback by the grade deadline.
Input grades in Colleague/Ellucian.

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For tech issues, start with the VCL Hub support chat. Your program coordinator can also help troubleshoot or reach out to them on your behalf.

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